Administrative Coordinator 4
Not Disclosed•Full-TimeOn-site
location_onOn-site
Our Mission
Our mission is to ensure the physical, operational, and financial integrity of the regional flood risk management system in southeastern Louisiana as a defense against floods and storm surge from hurricanes. We accomplish this mission by working with local, regional, state, and federal partners to plan, design, construct, operate, and maintain projects that reduce the probability and risk of flooding for residents and businesses within our jurisdiction.
About the Role
This position serves as a vital support pillar for the Maintenance department across Orleans, East Jefferson, and St. Bernard parishes. Reporting directly to the Deputy Undersecretary, the role is dedicated to maintaining the accuracy and integrity of administrative data that drives our operational decisions. The day-to-day rhythm involves a careful balance of precision and communication: reviewing timecards and daily log sheets to verify labor and equipment usage, auditing cost codes, and resolving discrepancies with supervisors and foremen. You will also manage the flow of incoming mail and coordinate the invoice processing lifecycle, ensuring that financial documentation moves smoothly from receipt to final approval and payment.
How to Apply
To apply for this vacancy, click the "Apply" link and complete the electronic application. This form can also be used for future opportunities. Please note that resumes will not be accepted in place of the completed education and experience sections; all relevant, detailed information must be entered directly into the application fields to avoid rejection.
Applicants are responsible for monitoring the status of their application to determine their position in the recruitment process. Further status updates are available under the Information section of the Current Job Opportunities page.
Equal Opportunity
Louisiana is a State as a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. We consider qualified applicants regardless of background.
Work location
Work model: On-site
On-site
Key Responsibilities
- check_circleReview timecards for accuracy and enter leave time in the ADP payroll system
- check_circleSort and distribute incoming mail to appropriate Maintenance Department staff
- check_circleSubmit completed invoices to the Regional Maintenance Director for final approval
- check_circleForward fully approved invoices to the Finance Department for payment
- check_circleAudit daily log sheets for labor and equipment usage hours prior to submission
- check_circleResolve discrepancies by contacting supervisors and foremen regarding time and attendance
- check_circleCoordinate invoice processing by distributing invoices for coding and signature
Requirements
- verifiedThree years of experience in administrative services
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Frequently asked questions about Administrative Coordinator 4 at State of Louisiana
What does a Administrative Coordinator 4 at State of Louisiana do?expand_more
A Administrative Coordinator 4 at State of Louisiana is responsible for the following: Review timecards for accuracy and enter leave time in the ADP payroll system; Sort and distribute incoming mail to appropriate Maintenance Department staff; Submit completed invoices to the Regional Maintenance Director for final approval; and Forward fully approved invoices to the Finance Department for payment.
What are the requirements for this Administrative Coordinator 4 role?expand_more
To qualify for the Administrative Coordinator 4 at State of Louisiana position, applicants should have: Three years of experience in administrative services.
Where is the Administrative Coordinator 4 role at State of Louisiana located?expand_more
Administrative Coordinator 4 at State of Louisiana is based in On-site. This is a on-site role.
Is this Administrative Coordinator 4 job remote, hybrid, or on-site?expand_more
State of Louisiana has listed this Administrative Coordinator 4 role as on-site.
How much experience is required for this Administrative Coordinator 4 role?expand_more
Administrative Coordinator 4 at State of Louisiana typically requires 3+ years of relevant experience at the mid level level.
What skills do you need for the Administrative Coordinator 4 role at State of Louisiana?expand_more
Key skills for Administrative Coordinator 4 at State of Louisiana include Adp Payroll System.
What category does the Administrative Coordinator 4 role belong to?expand_more
Administrative Coordinator 4 at State of Louisiana is part of the accounting & finance job category on Recrutus.