Administrative Assistant - Publishing (PUB)
Not Disclosed•Full-TimeOn-site
location_onLodestone Drive, Fairland, Montgomery County, Maryland, 20904, United States
Position Summary
The Administrative Assistant serves as a vital support pillar for the department director and associate directors, managing diverse secretarial duties with initiative and sound judgment. This role requires a deep understanding of church policy and organizational structure, combined with strong technical proficiency and highly developed interpersonal skills. The ideal candidate brings tact, friendliness, and proven organizational abilities to ensure the department operates smoothly, often functioning effectively in the absence of the supervisor.
About the Role
In this position, you will be the hub of departmental communication and organization. Your day-to-day involves coordinating the workflow of secretarial staff, maintaining a well-organized office with efficient filing systems, and managing the supervisor's complex calendar, including travel and lodging arrangements. You will act as the first point of contact, screening calls, greeting visitors, and handling routine inquiries while escalating complex matters appropriately.
Beyond administrative coordination, you will play a key role in the department's outreach and internal culture. Responsibilities include processing mail, transcribing manuscripts, and preparing communications for divisions and publishing houses. You will assist in compiling monthly and annual reports, maintaining employee files, and serving as the liaison with Human Resources for timekeeping. Additionally, you will help develop training materials, expand email databases for newsletters, and support the senior editorial assistant in maintaining the department's website and social platforms. The role also includes planning departmental social activities and managing office equipment inventory.
Application Instructions
Please be sure to submit a current resume when applying for this position.
Equal Opportunity & Culture
This position is within the Seventh-day Adventist Church. Candidates must be a member in regular standing of the Seventh-day Adventist Church and maintain a regular and reliable attendance schedule. We are committed to fostering a supportive environment where organizational excellence and faith-based values intersect.
Work location
Work model: On-site
Lodestone Drive, Fairland, Montgomery County, Maryland, 20904, United States
Fairland, Maryland
Key Responsibilities
- check_circleMaintain a well-organized office with an efficient filing system
- check_circleScreen telephone calls and greet visitors
- check_circleTranscribe manuscripts and respond to routine correspondence
- check_circlePrepare and send letters and emails to divisions and publishing houses
- check_circleCompile monthly and annual reports from divisions and fields
- check_circleMaintain departmental and employee files
- check_circleProcess purchase orders, contracts, and check requests
- check_circleAssist in preparing reports and special projects
- check_circleMaintain office equipment inventory
- check_circlePlan and organize departmental social activities
- check_circleSchedule supervisor's calendar and arrange travel and lodging
Requirements
- verifiedMust be a member in regular standing of the Seventh-day Adventist Church
- verifiedHigh level of technical (keyboard/computer) skills
- verifiedKnowledge of church policy and organizational structure
Benefits & Perks
check_circleHealth insurance for hourly employeescheck_circlePaid time off for hourly employeescheck_circleRetirement savings plans for hourly employees
Similar Job Opportunities
Frequently asked questions about Administrative Assistant - Publishing (PUB) at GC
What does a Administrative Assistant - Publishing (PUB) at GC do?expand_more
A Administrative Assistant - Publishing (PUB) at GC is responsible for the following: Maintain a well-organized office with an efficient filing system; Screen telephone calls and greet visitors; Transcribe manuscripts and respond to routine correspondence; and Prepare and send letters and emails to divisions and publishing houses.
What are the requirements for this Administrative Assistant - Publishing (PUB) role?expand_more
GC is looking for candidates who meet the following requirements: Must be a member in regular standing of the Seventh-day Adventist Church; High level of technical (keyboard/computer) skills; and Knowledge of church policy and organizational structure.
Where is the Administrative Assistant - Publishing (PUB) role at GC located?expand_more
Administrative Assistant - Publishing (PUB) at GC is based in Lodestone Drive, Fairland, Montgomery County, Maryland, 20904, United States. This is a on-site role.
Is this Administrative Assistant - Publishing (PUB) job remote, hybrid, or on-site?expand_more
GC has listed this Administrative Assistant - Publishing (PUB) role as on-site.
How much experience is required for this Administrative Assistant - Publishing (PUB) role?expand_more
Candidates for Administrative Assistant - Publishing (PUB) at GC should have mid level.
What skills do you need for the Administrative Assistant - Publishing (PUB) role at GC?expand_more
Key skills for Administrative Assistant - Publishing (PUB) at GC include Power Point; and Database.
What category does the Administrative Assistant - Publishing (PUB) role belong to?expand_more
Administrative Assistant - Publishing (PUB) at GC is part of the admin job category on Recrutus.
About GC
GC, headquartered in Bangkok, operates within the chemical manufacturing industry as a subsidiary of PTT Global Chemical Public Company Limited. The organization develops innovative plastics and chemical solutions designed to enhance daily life, guided by its vision of Chemistry for Better Living. Its operations prioritize a balance of environmental, social, and corporate governance alongside economic efficiency, utilizing the Circular Economy concept to maximize resource usage. The company focuses on creating products and solutions that address major global trends while meeting stakeholder expectations.
GC holds a distinct position in the sector, having been ranked number one in the Chemicals Sector by the Dow Jones Sustainability Indices for five consecutive years from 2019 to 2023. Additionally, the company has received an A List rating for Leadership Level in water management and environmental management regarding climate change from CDP. These recognitions highlight its commitment to sustainable practices within the industry.
The organization is actively driving toward becoming a low-carbon entity while ensuring sustainable business growth. It has established clear, trackable strategies to reduce greenhouse gas emissions by 20 percent by 2030. This strategic plan supports the broader long-term goal of achieving Net Zero emissions by 2050.
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