Administrative Assistant - Aviation

About the Role

This Administrative Assistant position serves as a vital support pillar within the Public Works and Transportation Department's Aviation Division. The role is designed to ensure the smooth operational flow of the airport by managing critical administrative functions, maintaining compliance with federal and state regulations, and acting as a central communication hub for diverse aviation stakeholders.

You will be the primary point of contact for a wide range of aviation activities, bridging the gap between the Airport Manager, the Air National Guard, Air Traffic Control, and Fixed Base Operations. Your work directly impacts the division's ability to meet grant assurances and maintain accurate records for lease compliance, budget tracking, and regulatory reporting.

Day in the Life

Your day will likely begin by monitoring airfield activities and managing city aviation channel radio communications, serving as the central dispatch for staff and city employees. You will compile detailed reports on aviation activities for city policies and federal regulations, while simultaneously assisting with the preparation and monitoring of the aviation budget.

A significant portion of your time will be dedicated to administrative coordination, including maintaining lease records, preparing city ordinances and resolutions, and managing the agenda and minutes for the Aviation Advisory Board. You will also support the Airport Manager in public meetings and official functions, ensuring professional conduct and clear communication with both internal teams and external partners.

Hiring Process & Application

All applicants must successfully pass a drug screening and criminal background check prior to employment. Any job offer made by the City is contingent upon the applicant passing these screenings.

Equal Opportunity Employer

The City is an Equal Opportunity Employer and a governmental entity subject to Section 504 of the Rehabilitation Act of 1973, which requires that otherwise qualified handicapped individuals be protected from discrimination. City employees are expected to conduct themselves in a professional manner, exhibiting communicative, informative, fair, honest, and respectful behavior both internally and externally.