Administrative Assistant

Location

This position is open to Oregon and SW Washington candidates only.

About the Team

OPCA is a nonprofit membership association for all of Oregon's community health centers (CHCs), also known as federally qualified health centers (FQHCs). Our mission is to lead the transformation of primary care to achieve healthcare for all through our values of data-driven integrity, collaboration, and innovation.

To accomplish our shared goals, we support health centers and key partners by facilitating peer network gatherings, trainings, site visits, learning collaboratives, and data-driven improvement projects. In addition, we work with policymakers and partners to share the impact health centers have in their communities and advance policy to improve patients' lives and the ability of health centers to serve them.

OPCA celebrates both individual contributions and powerful teamwork. We support one another as healthy human beings who balance work with the rest of life. Join our team to advance OPCA's mission of health access for all, as we lead the community health center movement with passion, vision, and courage.

About the Role

The Administrative Assistant provides essential administrative, logistical, and project support to OPCA's Network and Policy teams, as well as to OPCA's Board of Directors and the ONCHC (Oregon Network of Community Health Centers) Board. This position supports the VP of ONCHC and works closely with the Executive Assistant, serving as the primary backup for Board management, scheduling, meeting coordination, and administrative needs.

You will ensure smooth day-to-day operations across the Network and Policy teams, support internal and external communications, and contribute to the efficient functioning of OPCA's leadership and governance structures. As a collaborative relationship builder, you will work closely with your team and other thought partners, combining an understanding of high-level organizational goals with impeccable attention to detail.

Work Model

OPCA works a hybrid schedule of two days in our downtown office and three days remote.

How to Apply

In order to be considered, you must include the following in your cover letter:

What you enjoy about providing administrative/project support?
What excites you about this position and/or OPCA?

We only accept applications that follow the above electronic process. No phone calls please.

Equal Opportunity

OPCA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity, age, disability, national origin, marital status, veteran status, and any other characteristic protected by applicable federal, state, or local laws. Successful candidates will commit to a respectful and welcoming workplace.

Work location

Work model: Hybrid

Stadium Freeway, Downtown, Portland, Multnomah County, Oregon, 97205, United States

Portland, Oregon

Key Responsibilities

check_circleCoordinate administrative functions for Network and Policy teams including scheduling and agenda management
check_circleSupport logistics for department meetings, trainings, webinars, and events including registration and materials
check_circleMaintain organized filing systems, shared drives, and knowledge management tools across departments
check_circleAssist with data entry, tracking, and documentation needs for grants, programs, and departmental initiatives
check_circleServe as primary backup to the Executive Assistant for Board management and scheduling
check_circleCoordinate meeting technology needs including virtual meeting setup, hosting, and troubleshooting
check_circleAssist with office coordination tasks such as mail distribution, supply tracking, and voicemail coverage
check_circleManage calendar, document preparation, meeting coordination, and minute taking for leadership

Requirements

verifiedAssociate's degree or equivalent experience
verifiedMinimum of 1–2 years administrative support experience
verifiedExperience supporting multiple leaders or departments
verifiedFluency in written and spoken English
verifiedOregon and SW Washington candidates only

Skills, education and keywords

Skills: Microsoft Office Suite, Adobe, Virtual Meeting Platforms, Web Based Applications, Sharepoint.

Education: Associate's degree or equivalent experience.

Frequently asked questions about Administrative Assistant at Oregon Primary Care Association (OPCA)

What does a Administrative Assistant at Oregon Primary Care Association (OPCA) do?expand_more

In this Administrative Assistant at Oregon Primary Care Association (OPCA) role, you will coordinate administrative functions for network and policy teams including scheduling and agenda management; support logistics for department meetings, trainings, webinars, and events including registration and materials; maintain organized filing systems, shared drives, and knowledge management tools across departments; and assist with data entry, tracking, and documentation needs for grants, programs, and departmental initiatives.

What are the requirements for this Administrative Assistant role?expand_more

To qualify for the Administrative Assistant at Oregon Primary Care Association (OPCA) position, applicants should have: Associate's degree or equivalent experience; Minimum of 1–2 years administrative support experience; Experience supporting multiple leaders or departments; Fluency in written and spoken English; and Oregon and SW Washington candidates only.

Where is the Administrative Assistant role at Oregon Primary Care Association (OPCA) located?expand_more

Administrative Assistant at Oregon Primary Care Association (OPCA) is based in Stadium Freeway, Downtown, Portland, Multnomah County, Oregon, 97205, United States. This is a hybrid role.

Is this Administrative Assistant job remote, hybrid, or on-site?expand_more

Oregon Primary Care Association (OPCA) has listed this Administrative Assistant role as hybrid.

How much experience is required for this Administrative Assistant role?expand_more

Administrative Assistant at Oregon Primary Care Association (OPCA) typically requires 1–2 years of relevant experience at the entry level level.

What skills do you need for the Administrative Assistant role at Oregon Primary Care Association (OPCA)?expand_more

Key skills for Administrative Assistant at Oregon Primary Care Association (OPCA) include Microsoft Office Suite; Adobe; Virtual Meeting Platforms; Web Based Applications; and Sharepoint.

What education is required for Administrative Assistant at Oregon Primary Care Association (OPCA)?expand_more

Educational requirements for this role: Associate's degree or equivalent experience.

What category does the Administrative Assistant role belong to?expand_more

Administrative Assistant at Oregon Primary Care Association (OPCA) is part of the admin job category on Recrutus.