Administrative Assistant
Not Disclosed•Full-TimeOn-site
location_on15811, Fisher Island Drive, Miami Beach, Miami-Dade County, Florida, 33109, United States
About the University
The University of Miami is recognized as one of the nation's premier research institutions and academic health systems, and is among the largest employers in South Florida. With more than 20,000 faculty and staff, the University is committed to excellence and guided by a mission to positively impact the lives of students, patients, and communities locally and globally.
We are dedicated to fostering a culture where every individual feels valued and empowered to contribute meaningfully. United by shared values, the University community works together to build an environment defined by purpose, collaboration, and service.
About the Rosenstiel School
The Rosenstiel School of Marine, Atmospheric, & Earth Science offers a dynamic environment for those passionate about advancing scientific knowledge and operational excellence. This role serves as a critical support pillar for the school, ensuring the seamless execution of administrative, financial, and operational functions across multiple units.
About the Role
Reporting to the Associate Director, Finance with a dotted line to the Department Chair, this Administrative Assistant acts as a central hub for the department's daily operations. The position is designed for an individual who thrives in a complex environment, balancing high-volume administrative tasks with a keen eye for accuracy and detail.
You will be the first point of contact for visitors and callers, managing inquiries and directing them to the appropriate resources. Your day will involve coordinating seminars and meetings, managing travel logistics, and maintaining office supplies. Beyond routine clerical duties, you will serve as a Workday Business Process Initiator, guiding the hiring lifecycle from requisition to onboarding, and managing complex visa documentation for international scholars. You will also facilitate procurement processes, expense reconciliations, and space management, ensuring strict compliance with University policies.
This role requires building a collaborative work environment where personnel are treated respectfully and ethically. You will interact with faculty, students, and staff at all levels, fostering positive relationships and ensuring that business processes are executed with timeliness and precision.
How to Apply
Current Employees: If you are a current Staff, Faculty, or Temporary employee at the University of Miami, please log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review the internal tip sheet.
External Applicants: Please apply through the standard University of Miami career portal.
Equal Opportunity
The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on categories protected by Federal law. We are committed to building a diverse and inclusive community.
Similar Job Opportunities
Skills, education and keywords
Skills: Workday, Ds2019, J-1 Visa.
Education: High School diploma or equivalent.
Frequently asked questions about Administrative Assistant at University of Miami
What does a Administrative Assistant at University of Miami do?expand_more
A Administrative Assistant at University of Miami is responsible for the following: Assist the Chairperson with daily departmental operations and provide clerical support; Initiate hiring processes and manage employee assignments in Workday; Assist with corporate card expense reconciliations and ensure policy compliance; and Manage space reports and maintain accurate departmental equipment inventory.
What are the requirements for this Administrative Assistant role?expand_more
To qualify for the Administrative Assistant at University of Miami position, applicants should have: High School diploma or equivalent; 1 years of relevant experience; Knowledge of administrative and clerical processes; Excellent oral and written communication skills; and Excellent computer and organizational skills.
Where is the Administrative Assistant role at University of Miami located?expand_more
Administrative Assistant at University of Miami is based in 15811, Fisher Island Drive, Miami Beach, Miami-Dade County, Florida, 33109, United States. This is a on-site role.