Administrative Assistant
Not Disclosed•Full-TimeOn-site
location_on178, South Barbara Way, Anaheim, Orange County, California, 92806, United States
About the Opportunity
Our client is seeking a polished and highly motivated Administrative Assistant to support the President in a fast-paced, dynamic environment. This role is designed for an organized, proactive individual who thrives while managing multiple priorities in a high-energy office setting. As a key partner to the President, you will serve as the primary point of contact for suppliers and vendors, ensuring strong communication and timely follow-up while maintaining the smooth operation of daily office functions.
About Vaco by Highspring
Vaco by Highspring is an Equal Opportunity Employer committed to the full inclusion of all qualified individuals. We value a diverse workplace and strongly encourage women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We do not discriminate against any employee or applicant for employment based on race, color, sex, religion, national origin, citizenship, age, disability, veteran status, or any other protected characteristics. Reasonable accommodations are available upon request for those needing assistance during the application or interview process.
Application & Screening Process
Submissions to this position are subject to preliminary candidate screenings using AI to ensure minimum job requirements are satisfied. Further assessment will be conducted by recruiters and hiring managers. By submitting your application, you agree to be included in our talent pool for future hiring opportunities and grant Vaco by Highspring the exclusive right to present you as a candidate for this employment opportunity. You also agree to maintain the confidentiality of any information learned about the position and to represent your qualifications accurately.
Compensation & Benefits
Determining compensation for this role depends on a wide array of factors, including skill sets, experience, training, licensure, certifications, and office location. Eligible candidates may receive discretionary bonuses and participate in medical, dental, and vision benefits, as well as the company's 401(k) retirement plan. Specific salary ranges are noted in the posting where required by local law.
Work location
Work model: On-site
178, South Barbara Way, Anaheim, Orange County, California, 92806, United States
Anaheim, California
Key Responsibilities
- check_circleProvide direct administrative support to the President including calendar management and scheduling
- check_circleManage high-volume scheduling across multiple calendars ensuring efficiency and accuracy
- check_circleServe as primary point of contact for suppliers and vendors maintaining strong communication
- check_circleSupport HR-related functions including documentation and onboarding coordination
- check_circleEnter and maintain customer service information accurately within ServiceNow and internal systems
- check_circlePerform data entry and maintain organized, accurate records and reporting
- check_circleOrder and maintain office supplies ensuring the office remains fully stocked and organized
Requirements
- verifiedAssociate's degree required
- verified2–3 years of administrative, office support, or customer service experience
- verifiedProficient in Microsoft Office Suite (Outlook, Word, Excel)
- verifiedAbility to work onsite Monday–Friday
Nice to Have
Familiarity with ServiceNow or similar CRM/ticketing systems.
Benefits & Perks
check_circleMedical, dental, and vision benefitscheck_circle401(k) retirement plancheck_circleEligibility for discretionary bonuses
Similar Job Opportunities
Skills, education and keywords
Skills: Microsoft Office Suite, Outlook, Word, Excel, Servicenow.
Education: Associate's degree required.
Frequently asked questions about Administrative Assistant at Vaco by Highspring
What does a Administrative Assistant at Vaco by Highspring do?expand_more
In this Administrative Assistant at Vaco by Highspring role, you will provide direct administrative support to the president including calendar management and scheduling; manage high-volume scheduling across multiple calendars ensuring efficiency and accuracy; serve as primary point of contact for suppliers and vendors maintaining strong communication; and support hr-related functions including documentation and onboarding coordination.
What are the requirements for this Administrative Assistant role?expand_more
To qualify for the Administrative Assistant at Vaco by Highspring position, applicants should have: Associate's degree required; 2–3 years of administrative, office support, or customer service experience; Proficient in Microsoft Office Suite (Outlook, Word, Excel); and Ability to work onsite Monday–Friday.
Where is the Administrative Assistant role at Vaco by Highspring located?expand_more
Administrative Assistant at Vaco by Highspring is based in 178, South Barbara Way, Anaheim, Orange County, California, 92806, United States. This is a on-site role.
Is this Administrative Assistant job remote, hybrid, or on-site?expand_more
Vaco by Highspring has listed this Administrative Assistant role as on-site.
How much experience is required for this Administrative Assistant role?expand_more
Administrative Assistant at Vaco by Highspring typically requires 2–3 years of relevant experience at the mid level level.
What skills do you need for the Administrative Assistant role at Vaco by Highspring?expand_more
Key skills for Administrative Assistant at Vaco by Highspring include Microsoft Office Suite; Outlook; Word; Excel; and Servicenow.
What education is required for Administrative Assistant at Vaco by Highspring?expand_more
Educational requirements for this role: Associate's degree required.
What category does the Administrative Assistant role belong to?expand_more
Administrative Assistant at Vaco by Highspring is part of the admin job category on Recrutus.