Proposal Specialist - 100% Remote
Not Disclosed•Full-TimeOn-site
location_onPlanifyr
About the Role
The Proposal Specialist serves as a critical architect of our organization's growth, transforming complex sales opportunities into high-quality, professional bid and proposal documents. This role is designed for a proactive self-starter who thrives in a fast-paced, deadline-driven environment, managing 6–10 concurrent proposals from kick-off to final submittal.
You will act as the central hub connecting the Sales, Technical, Contracts, Legal, and Marketing departments. Your day involves orchestrating the proposal lifecycle: drafting timelines, assigning tasks, and coordinating the collection of necessary content from diverse stakeholders. Beyond mere assembly, you are responsible for the narrative integrity of our responses, performing rigorous Quality Assurance (QA) checks to ensure every deliverable is compliant, compelling, and aligned with the client's specific RFP or RFI requirements.
This position is ideal for someone who enjoys solving complex problems, mentoring peers in proposal best practices, and navigating the nuances of government, commercial, education, and healthcare sectors. You will not only manage the logistics of the process but also refine the language and strategy to execute a winning approach, often requiring flexibility to meet stringent deadlines.
Work location
Work model: On-site
Planifyr
Key Responsibilities
- check_circleMentor peers in proposal management, development, and best practices
- check_circleCommunicate on challenging or escalated issues with upper management and teaming partners
- check_circleCoordinate with Technical, Contracts, Legal, Marketing, and Sales departments to gather necessary content
- check_circleResearch RFPs, client intelligence, and competitive intelligence to inform proposal strategy
- check_circleManage and lead the proposal process from request through submittal for multiple concurrent opportunities
- check_circleFacilitate the use of proposal tools and techniques to execute winning strategies
- check_circleEnsure consistency across all proposal content regarding message, style, and design
- check_circlePerform quality assurance checks to ensure proposals are effective, compliant, and meet RFP requirements
- check_circleDraft and edit compelling proposal responses, questionnaires, and presentations for RFPs and RFIs
- check_circleDevelop proposal outlines, task assignments, and schedules to coordinate team activities
Requirements
- verified3-5 years of experience on a proposal management team
- verifiedBachelor's degree in English, Communications, or Journalism preferred
- verifiedTechnical proficiency with Adobe and MS Office Suite (Word, Excel, PowerPoint)
- verifiedAI tool experience beneficial
Nice to Have
Knowledge of Proposal Management tools. Proficiency in Salesforce. AI tool experience.
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Skills, education and keywords
Skills: Adobe, MS Office Suite, Word, Excel, Power Point, Salesforce, Ai Tool.
Education: Bachelor's degree in English, Communications, or Journalism preferred, or equivalent experience.
Frequently asked questions about Proposal Specialist - 100% Remote at Pellera Technologies
What does a Proposal Specialist - 100% Remote at Pellera Technologies do?expand_more
A Proposal Specialist - 100% Remote at Pellera Technologies is responsible for the following: Mentor peers in proposal management, development, and best practices; Communicate on challenging or escalated issues with upper management and teaming partners; Coordinate with Technical, Contracts, Legal, Marketing, and Sales departments to gather necessary content; and Research RFPs, client intelligence, and competitive intelligence to inform proposal strategy.
What are the requirements for this Proposal Specialist - 100% Remote role?expand_more
To qualify for the Proposal Specialist - 100% Remote at Pellera Technologies position, applicants should have: 3-5 years of experience on a proposal management team; Bachelor's degree in English, Communications, or Journalism preferred; Technical proficiency with Adobe and MS Office Suite (Word, Excel, PowerPoint); and AI tool experience beneficial.
Where is the Proposal Specialist - 100% Remote role at Pellera Technologies located?expand_more
Proposal Specialist - 100% Remote at Pellera Technologies is based in Planifyr. This is a on-site role.
Is this Proposal Specialist - 100% Remote job remote, hybrid, or on-site?expand_more
Pellera Technologies has listed this Proposal Specialist - 100% Remote role as on-site.
How much experience is required for this Proposal Specialist - 100% Remote role?expand_more
Proposal Specialist - 100% Remote at Pellera Technologies typically requires 3–5 years of relevant experience at the mid level level.
What skills do you need for the Proposal Specialist - 100% Remote role at Pellera Technologies?expand_more
Key skills for Proposal Specialist - 100% Remote at Pellera Technologies include Adobe; MS Office Suite; Word; Excel; Power Point; Salesforce; and Ai Tool.
What education is required for Proposal Specialist - 100% Remote at Pellera Technologies?expand_more
Educational requirements for this role: Bachelor's degree in English, Communications, or Journalism preferred, or equivalent experience.
What category does the Proposal Specialist - 100% Remote role belong to?expand_more
Proposal Specialist - 100% Remote at Pellera Technologies is part of the energy, oil & gas job category on Recrutus.