Property Management Maintenance Coordinator
Not Disclosed•Full-TimeOn-site
location_on1744, Maple Avenue, Fort Myers, Lee County, Florida, 33901, United States
About the Company
For over 45 years, we have been a trusted residential property management firm based in Lee County. Our portfolio includes single-family homes, multi-family units, and light commercial properties. We are dedicated to maintaining high standards of care for our owners and tenants while ensuring the longevity and value of our properties.
About the Role
The Property Management Maintenance Coordinator serves as the central hub for all maintenance operations within our residential and commercial portfolio. This role is vital to our mission of seamless property management, acting as the primary liaison between tenants, owners, vendors, and internal staff.
In this position, you will oversee the full lifecycle of maintenance requests, from initial triage and vendor coordination to final inspection and invoicing. You will manage critical processes such as unit turnovers, move-out inspections, and renewal assessments, ensuring that all work is completed accurately, on time, and in compliance with Florida landlord-tenant laws. Your work directly impacts tenant satisfaction and owner returns by ensuring properties remain market-ready and well-maintained.
A typical day involves balancing high-volume work orders, communicating complex repair costs to owners, and conducting detailed inspections to determine liability and necessary reconditioning. You will also manage the dedicated maintenance phone line, prioritizing emergencies and coordinating after-hours responses. Success in this role requires a proactive approach to vendor management, meticulous documentation, and a strong understanding of the financial and legal aspects of property maintenance.
Hiring Process
Candidates must have prior experience in property management maintenance coordination. The selection process includes:
- Review of application and references.
- Interview to assess experience with owner approvals, tenant communication, and vendor scheduling.
- Verification of knowledge regarding Florida landlord-tenant timelines and security deposit processes.
Equal Opportunity Employer
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
Work location
Work model: On-site
1744, Maple Avenue, Fort Myers, Lee County, Florida, 33901, United States
Fort Myers, Florida
Key Responsibilities
- check_circleAccept, create, and coordinate all maintenance service requests and work orders
- check_circlePrepare reconditioning estimates and manage security deposit disbursement processes
- check_circleSchedule vendors, monitor repair progress, and approve vendor invoices
- check_circleConduct bi-weekly commercial property inspections and submit reports to landlords
- check_circleContact owners for repair approvals, funding authorization, and cost variance reporting
- check_circleConduct move-out, renewal, and market-ready unit inspections with photo documentation
- check_circleAnswer maintenance phone lines, triage calls, and prioritize emergency repairs
- check_circleMaintain master vendor lists, key accountability, and update work order systems
Requirements
- verifiedMinimum 2–3 years of experience in property management maintenance coordination
- verifiedExperience working with owners, tenants, and vendors
- verifiedKnowledge of Florida landlord-tenant timelines, security deposits, and inspections
- verifiedStrong understanding of unit turnovers, reconditioning estimates, and inspections
- verifiedExperience using property management software (AppFolio preferred)
- verifiedAbility to read and interpret vendor estimates and invoices
Nice to Have
Florida property management or real estate background. Experience with residential and light commercial portfolios. Familiarity with vendor contracts and capital projects. Prior experience coordinating inspections and renewals.
Similar Job Opportunities
Frequently asked questions about Property Management Maintenance Coordinator at Malt Realty & Development
What does a Property Management Maintenance Coordinator at Malt Realty & Development do?expand_more
Day-to-day, the Property Management Maintenance Coordinator at Malt Realty & Development will accept, create, and coordinate all maintenance service requests and work orders; prepare reconditioning estimates and manage security deposit disbursement processes; schedule vendors, monitor repair progress, and approve vendor invoices; and conduct bi-weekly commercial property inspections and submit reports to landlords.
What are the requirements for this Property Management Maintenance Coordinator role?expand_more
To qualify for the Property Management Maintenance Coordinator at Malt Realty & Development position, applicants should have: Minimum 2–3 years of experience in property management maintenance coordination; Experience working with owners, tenants, and vendors; Knowledge of Florida landlord-tenant timelines, security deposits, and inspections; Strong understanding of unit turnovers, reconditioning estimates, and inspections; Experience using property management software (AppFolio preferred); and Ability to read and interpret vendor estimates and invoices.
Where is the Property Management Maintenance Coordinator role at Malt Realty & Development located?expand_more
Property Management Maintenance Coordinator at Malt Realty & Development is based in 1744, Maple Avenue, Fort Myers, Lee County, Florida, 33901, United States. This is a on-site role.
Is this Property Management Maintenance Coordinator job remote, hybrid, or on-site?expand_more
Malt Realty & Development has listed this Property Management Maintenance Coordinator role as on-site.
How much experience is required for this Property Management Maintenance Coordinator role?expand_more
Property Management Maintenance Coordinator at Malt Realty & Development typically requires 2–3 years of relevant experience at the mid level level.
What skills do you need for the Property Management Maintenance Coordinator role at Malt Realty & Development?expand_more
Key skills for Property Management Maintenance Coordinator at Malt Realty & Development include Appfolio; Property Management Software; Florida Landlord-Tenant Timelines; Security Deposits; Unit Turnovers; Reconditioning Estimates; Inspections; and Vendor Contracts.
What category does the Property Management Maintenance Coordinator role belong to?expand_more
Property Management Maintenance Coordinator at Malt Realty & Development is part of the property job category on Recrutus.
About Malt Realty & Development
Malt Realty & Development operates as a comprehensive real estate firm based in Fort Myers, Florida, specializing in the Southwest Florida market. The company focuses on redefining the rental experience by providing full-service solutions for both property management and residential sales. Its operations cater to a diverse range of client needs, including annual, seasonal, vacation, and commercial property requirements.
The firm's service portfolio extends beyond traditional leasing and sales to include construction and renovation projects. This integrated approach allows Malt Realty & Development to manage the entire lifecycle of a property, from acquisition and development to ongoing management and eventual sale. By offering these services under one roof, the organization supports property owners and buyers in the Fort Myers area with a unified strategy.
As one of the few full-service businesses in the region, Malt Realty & Development maintains a local presence dedicated to meeting the specific demands of the Southwest Florida real estate landscape. The company's structure enables it to address complex property needs efficiently, ensuring that clients receive coordinated support for their investment and living goals within the community.
Browse more roles: All Malt Realty & Development jobs, property jobs on Recrutus.