Office Manager - Construction
Not Disclosed•Full-TimeOn-site
location_onAC Hotel Wichita Downtown, 105, South Broadway Avenue, Wichita, Sedgwick County, Kansas, 67202, United States
About Us
Founded in 1948, American Fence Company is one of the largest installers of rental and permanent fencing, with a strong focus on future growth. We pride ourselves on providing high-quality fencing solutions and valuing our employees, a commitment that has resulted in an average employee tenure of 9 years.
About the Role
As a Construction Office Administrator in Wichita, Kansas, you will serve as the operational backbone of our branch, ensuring seamless financial and administrative workflows. This role is designed for a highly organized individual who thrives in a fast-paced construction environment. You will manage the full spectrum of accounts receivable, from processing invoices and AIA applications to conducting complex cash reconciliations and collection activities. Beyond finance, you will act as a key liaison for contract administration, maintaining meticulous job files, managing lien releases, and coordinating the onboarding and HR support for new hires. Your day will involve a blend of detailed data entry, customer interaction, and cross-functional collaboration with branch managers and corporate offices to ensure compliance and efficiency.
Hiring Process
Interested candidates should submit their resume highlighting their experience in accounts receivable and the construction industry. The selection process will focus on verifying organizational skills, computer literacy, and prior industry knowledge.
Equal Opportunity Employer
American Fence Company is an Equal Opportunity Employer (EOE/AA/M/F/D/V) committed to a drug-free environment. We consider qualified applicants regardless of background.
Work location
Work model: On-site
AC Hotel Wichita Downtown, 105, South Broadway Avenue, Wichita, Sedgwick County, Kansas, 67202, United States
Wichita, Kansas
Key Responsibilities
- check_circleProcess accounts receivable and billing including entering invoices and AIA applications
- check_circleMaintain job and contract files with all pertinent paperwork and change orders
- check_circleApprove and assign Report of Order numbers to new and existing jobs
- check_circleOrder and dispense office supplies and maintain office equipment
- check_circleConduct cash reconciliation and prepare daily cash balancing packets
- check_circleManage petty cash drawer and input transactions into the current system
- check_circleAnswer telephones, distribute mail, and provide general office support
- check_circleCoordinate new hire processes, safety training, and on-boarding with HR
- check_circlePrepare lien release forms and certified payroll checklists for submission
- check_circleExecute collection activities by running aging reports and making collection calls
Requirements
- verifiedHigh School Graduate or GED required
- verifiedAssociate's Degree in Business preferred
- verified2+ years Accounts Receivable experience
- verifiedConstruction Contract Administration experience helpful
- verifiedType and 10-key by touch
- verifiedProficient in Excel, Word, Outlook
- verifiedJD Edwards software experience preferred
- verifiedGeneral accounting software knowledge
- verifiedState notary public commission required or obtainable
Nice to Have
Associate's Degree in Business. Experience in Construction Contract Administration. Experience in JD Edwards software.
Benefits & Perks
check_circleGroup Medical Insurance with prescription coveragecheck_circleDental Insurancecheck_circleBasic and Voluntary Life Insurancecheck_circleVoluntary AD & D Insurancecheck_circleShort and Long Term Disability Insurancecheck_circleCompany Paid Holidayscheck_circlePaid Time Off (PTO)check_circle401k with company matchcheck_circleEmployee Discounts
