Grants and Financial Coordinator
Not Disclosed•Full-TimeHybrid
location_onPlanifyr
About the Department
The Department of Molecular Microbiology and Immunology (MMI) is dedicated to advancing our understanding of infection and disease progression. Our research interests span host signaling responses to viral infections, the molecular mechanisms of NK and NK T cell activation, and the principles underlying fungal pathogenesis. This work creates an interdisciplinary structure for our training programs, supporting undergraduate, graduate, and postdoctoral education in microbiology and immunology.
We foster a collaborative environment through lecture courses, seminars, and laboratory research, including undergraduate independent studies and graduate theses. Our team works closely with faculty both within the department and across campus and hospital-based institutions.
About the Role
The Grants and Financial Coordinator serves as a vital administrative partner to the MMI Department Manager, Chair, Finance and Administration Manager, and Principal Investigators (including Graduate Students, Postdocs, and Research Track Faculty). This role is designed to ensure the seamless execution of pre- and post-award financial services, acting as a bridge between complex grant requirements and departmental operations.
In this position, you will manage the lifecycle of sponsored research funding. Your day-to-day involves preparing and reviewing grant proposals using the HURON grant management tool and various sponsor submission platforms. You will coordinate contracts by processing awards, interpreting terms and conditions to ensure compliance, and providing guidance on sponsored project issues. The role requires active participation in budget management, expenditure reviews, and financial reporting.
Additionally, you will serve as a backup HR Coordinator for the department, assisting with staff and postdoc recruitment postings and generating reports on position and costing end dates. You will act as an advisor to the grant and department managers, flagging items requiring immediate attention. This is a dynamic role within a deadline-oriented environment where adaptability to changing software, federal regulations, and university policies is essential.
Application Instructions
To be considered for this staff position at Brown University, you must submit a complete application form for this specific role. Applications are not retained on file for future openings. Please ensure your submission includes both a cover letter and a resume.
Important Note: This position is not eligible for visa sponsorship. If you are applying from a remote location, you must be located in a state where Brown University is registered to do business (including Rhode Island, California, Colorado, Connecticut, Florida, Maryland, Massachusetts, New York, New Hampshire, New Jersey, North Carolina, Washington, D.C., and Washington, D.C.).
For any questions regarding the application process, please contact employment@brown.edu.
Our Commitment to Diversity and Inclusion
Brown University is an E-Verify Employer and is committed to providing equal opportunity in all employment decisions. We prohibit discrimination, harassment, and retaliation based on race, color, religion, sex, age, national or ethnic origin, disability, veteran status, sexual orientation, gender identity, gender expression, or any other characteristic protected under applicable law.
The University recognizes and rewards individuals based on their qualifications and performance. We maintain affirmative action programs in compliance with applicable law and actively seek to build a diverse community that reflects the world we serve.
Work location
Work model: Hybrid
Planifyr
Key Responsibilities
- check_circlePrepare and review grant proposals using HURON grant management and sponsor submission tools
- check_circleCoordinate sponsored research funding and contracts by processing awards and ensuring compliance
- check_circleAct as backup HR Coordinator by posting staff positions and running reports for position end dates
- check_circleManage budget execution, expenditure review, and financial reporting for sponsored projects
- check_circleAdvise grant and department managers on items requiring attention regarding grants and finances
Requirements
- verifiedBachelor's degree (Accounting or Finance major preferred)
- verified1 to 2 years of finance and budget experience
- verifiedProficiency in Microsoft Office, Google Suite, FileMaker, and Adobe Acrobat Pro
- verifiedExcellent math and advanced Excel skills
- verifiedCriminal background and education check required
- verifiedNot eligible for visa sponsorship
Nice to Have
Bachelor's degree in Accounting or Finance. Experience in academia or not-for-profit sectors. Research administration experience. Accounting experience specifically with accounts payable, accounts receivable, analysis, reporting, reconciling, and journal entries.
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Skills, education and keywords
Skills: Microsoft Office, Word, Powerpoint, Google Suite, Filemaker, Adobe Acrobat Pro, Excel, Huron Grant Management Tool.
Education: Bachelor's degree (Accounting or Finance major preferred) or equivalent combination of education and experience.
Frequently asked questions about Grants and Financial Coordinator at Annenberg Institute at Brown University
What does a Grants and Financial Coordinator at Annenberg Institute at Brown University do?expand_more
A Grants and Financial Coordinator at Annenberg Institute at Brown University is responsible for the following: Prepare and review grant proposals using HURON grant management and sponsor submission tools; Coordinate sponsored research funding and contracts by processing awards and ensuring compliance; Act as backup HR Coordinator by posting staff positions and running reports for position end dates; and Manage budget execution, expenditure review, and financial reporting for sponsored projects.
What are the requirements for this Grants and Financial Coordinator role?expand_more
To qualify for the Grants and Financial Coordinator at Annenberg Institute at Brown University position, applicants should have: Bachelor's degree (Accounting or Finance major preferred); 1 to 2 years of finance and budget experience; Proficiency in Microsoft Office, Google Suite, FileMaker, and Adobe Acrobat Pro; Excellent math and advanced Excel skills; Criminal background and education check required; and Not eligible for visa sponsorship.
Where is the Grants and Financial Coordinator role at Annenberg Institute at Brown University located?expand_more
Grants and Financial Coordinator at Annenberg Institute at Brown University is based in Planifyr. This is a hybrid role.
Is this Grants and Financial Coordinator job remote, hybrid, or on-site?expand_more
Annenberg Institute at Brown University has listed this Grants and Financial Coordinator role as hybrid.
How much experience is required for this Grants and Financial Coordinator role?expand_more
Grants and Financial Coordinator at Annenberg Institute at Brown University typically requires 1–2 years of relevant experience at the mid level level.
What skills do you need for the Grants and Financial Coordinator role at Annenberg Institute at Brown University?expand_more
Key skills for Grants and Financial Coordinator at Annenberg Institute at Brown University include Microsoft Office; Word; Powerpoint; Google Suite; Filemaker; Adobe Acrobat Pro; Excel; and Huron Grant Management Tool.
What education is required for Grants and Financial Coordinator at Annenberg Institute at Brown University?expand_more
Educational requirements for this role: Bachelor's degree (Accounting or Finance major preferred) or equivalent combination of education and experience.
What category does the Grants and Financial Coordinator role belong to?expand_more
Grants and Financial Coordinator at Annenberg Institute at Brown University is part of the teaching job category on Recrutus.
About Annenberg Institute at Brown University
The Annenberg Institute at Brown University operates within the higher education sector from its headquarters in Providence, Rhode Island. This organization unites scholars from across the university and external networks to address enduring challenges in the field of education. The primary mission involves advancing the understanding of the causes and consequences of educational inequality while working to reduce these disparities through innovative, multidimensional, and research-informed strategies.
The institute focuses on improving the creation, synthesis, and application of educational research. It achieves this through applied research training, engaged scholarship, and sustained partnerships designed to generate actionable knowledge. By fostering collaboration and rigorous inquiry, the group aims to translate academic findings into practical solutions that support educational reform and equity.
Browse more roles: All Annenberg Institute at Brown University jobs, teaching jobs on Recrutus.