Executive Assistant — New York, NY at Wing Assistant

About the Company

Wing is on an exciting mission to redefine the future of work for companies worldwide. We aim to be the one-stop shop for organizations looking to build world-class teams and place their operations on autopilot.

About the Role

This is a part-time, remote Executive Assistant position supporting a high-level executive within the road maintenance technology sector (specifically focusing on snow plows and weather-related equipment). The role is designed to act as a strategic gatekeeper and operational partner, ensuring the executive's time is protected and their workflow remains efficient.

In this position, you will manage the executive's digital ecosystem, filtering emails, messages, and Microsoft Teams chats to create prioritized task lists. Your core function involves gathering context and information before escalating matters, ensuring that only critical updates and information reach the executive. You will serve as the primary point of contact for staff and clients, handling follow-ups to reduce interruptions.

A significant portion of your day will involve attending important client meetings to take notes, capture action items, and relay relevant updates to programmers and staff. You will also monitor Jira ticket updates and coordinate with internal teams to provide status reports. Success in this role requires strong critical thinking to determine which meetings require executive attention and the ability to set boundaries that protect the executive's bandwidth.

Hiring Process

Only qualified candidates will be invited to take an assessment and scheduled for an interview. To ensure you receive all communications regarding your application status, please whitelist the domains "lever.co" and "hire.lever.co" with your email provider.

Culture & Benefits

We foster an inclusive culture with an exceptionally supportive team. This role offers 100% work-from-home flexibility, paid training, and opportunities for upskilling and career growth. The position includes performance incentives, holiday and overtime pay, and a fun work environment focused on job security and stability.

Equal Opportunity

We are an equal opportunity employer committed to building diverse and inclusive teams.

Work location

Work model: Remote

342, West 30th Street, Chelsea District, Manhattan Community Board 4, Manhattan, New York County, New York, 10001, United States

New York, New York

Key Responsibilities

check_circleManage and organize emails, messages, and Microsoft Teams chats to create prioritized task lists
check_circleGather context and information before escalating matters to the executive
check_circleFollow up with staff and clients to reduce interruptions and maintain workflow efficiency
check_circleAttend client meetings, take notes, capture action items, and relay updates to staff
check_circleTrack client requests, project progress, equipment orders, and pending fixes
check_circleMonitor Jira ticket updates and coordinate with staff to provide internal client updates
check_circleProvide executive assistance including calendar management, reminders, and meeting prioritization
check_circleProtect the executive's time through critical thinking and proactive decision-making

Requirements

verified5+ years of related experience
verifiedStrong English proficiency (reading, writing, and speaking with a neutral accent)
verifiedMicrosoft Teams (Intermediate Level)
verifiedUSB Headset with Noise Cancellation feature
verifiedWorking Webcam
verifiedComputer with at least 1.8 GHz processor and at least 4GB RAM
verifiedMain Internet Service Speed: at least 25 Mbps cable connection
verifiedBackup Internet Service Speed: at least 10 Mbps

Benefits & Perks

check_circlePerformance Incentivescheck_circlePaid Trainingcheck_circle100% Work-From-Homecheck_circleHoliday & Overtime Pay

Company

Wing Assistant

Industry

Internet Marketplace Platforms

Headquarters

Berkeley, California

Open Roles

We're the World's Best Assistant. Hit "Learn More" to speak to an expert about transforming your business! 🚀

Wing Assistant connects small businesses, startups, executives, and enterprises with vetted remote professionals specializing in high-impact tasks such as social media management, executive support, data entry, and sales outreach. Based in Berkeley, California, the platform operates within the internet marketplace sector, offering a scalable solution to outsource routine work and streamline operations. By leveraging a curated network of top-tier talent, Wing Assistant enables organizations to focus on strategic growth while maintaining efficiency. The service emphasizes affordability and accessibility, aligning with the needs of modern businesses seeking flexible staffing options without compromising quality. Wing Assistant’s model supports distributed work environments, empowering clients to scale their teams dynamically in response to project demands.

Frequently asked questions about Executive Assistant US-Based Part Time at Wing Assistant

What does a Executive Assistant US-Based Part Time at Wing Assistant do?expand_more

Day-to-day, the Executive Assistant US-Based Part Time at Wing Assistant will manage and organize emails, messages, and microsoft teams chats to create prioritized task lists; gather context and information before escalating matters to the executive; follow up with staff and clients to reduce interruptions and maintain workflow efficiency; and attend client meetings, take notes, capture action items, and relay updates to staff.

What are the requirements for this Executive Assistant US-Based Part Time role?expand_more

To qualify for the Executive Assistant US-Based Part Time at Wing Assistant position, applicants should have: 5+ years of related experience; Strong English proficiency (reading, writing, and speaking with a neutral accent); Microsoft Teams (Intermediate Level); USB Headset with Noise Cancellation feature; Working Webcam; and Computer with at least 1.8 GHz processor and at least 4GB RAM.

Where is the Executive Assistant US-Based Part Time role at Wing Assistant located?expand_more

Executive Assistant US-Based Part Time at Wing Assistant is based in 342, West 30th Street, Chelsea District, Manhattan Community Board 4, Manhattan, New York County, New York, 10001, United States. This is a remote role.

Is this Executive Assistant US-Based Part Time job remote, hybrid, or on-site?expand_more

Wing Assistant has listed this Executive Assistant US-Based Part Time role as remote.

How much experience is required for this Executive Assistant US-Based Part Time role?expand_more

Executive Assistant US-Based Part Time at Wing Assistant typically requires 5+ years of relevant experience at the mid level level.

What skills do you need for the Executive Assistant US-Based Part Time role at Wing Assistant?expand_more

Key skills for Executive Assistant US-Based Part Time at Wing Assistant include Microsoft Teams; Jira; Mailchimp; Clickup; and Chatwoot.

What category does the Executive Assistant US-Based Part Time role belong to?expand_more

Executive Assistant US-Based Part Time at Wing Assistant is part of the part time job category on Recrutus.

About Wing Assistant

Browse more roles: All Wing Assistant jobs, part time jobs on Recrutus.

Executive Assistant US-Based Part Time