Executive Administrative Assistant
Not Disclosed•Full-TimeOn-site
location_on1938, West 80th Street, West Eighties, Detroit-Shoreway, Detroit - Shoreway, Cleveland, Cuyahoga County, Ohio, 44102, United States
About the Role
The Executive Administrative Assistant serves as a strategic partner to an Executive or Senior Vice President, ensuring the seamless operation of the executive's office and the broader organization. This role is designed to facilitate effective communication between executives and internal and external stakeholders while managing complex workflows and confidential information. As a trusted liaison, you will exercise independent judgment to handle ambiguous tasks with minimal supervision, acting as the primary point of contact for high-level inquiries.
The position requires significant adaptability and flexibility, as duties often extend beyond traditional business hours to support the dynamic needs of the executive team. You will play a pivotal role in strategic planning by conducting research, gathering data, and preparing high-quality reports and presentations that support executive decision-making. Additionally, you will foster a cohesive administrative environment by mentoring and supporting other administrative staff while proactively identifying opportunities to improve organizational efficiency.
Benefits & Culture
We are committed to supporting your well-being and growth both inside and outside of work. Our comprehensive benefits package includes:
- Health & Well-being: Comprehensive medical, dental, vision, and prescription drug coverage from day one.
- Work-Life Balance: Generous paid time off featuring 17+ holidays, including a shutdown from December 24th through New Year's Day, plus vacation, float days, and fully paid parental leave.
- Financial Security: Competitive retirement savings plans with employer matching and contributions, alongside disability and life insurance options.
- Mobility: A company vehicle lease program with included insurance, maintenance, and unlimited mileage, plus exclusive discounts on Stellantis products.
- Family Support: A robust family-building benefit covering fertility treatments, adoption services, and gestational surrogacy.
- Growth & Community: Tuition reimbursement, student loan refinancing programs, and 18 paid volunteer hours annually to support community initiatives.
When you join us, you are building a career with a company that values your contributions and supports your personal and professional journey.
Work location
Work model: On-site
1938, West 80th Street, West Eighties, Detroit-Shoreway, Detroit - Shoreway, Cleveland, Cuyahoga County, Ohio, 44102, United States
Cleveland, Ohio
Key Responsibilities
- check_circleStrategically prioritize and organize workflow for executive staff to ensure deadlines are met
- check_circleCoordinate high-level meetings, conferences, and events including logistics, agendas, and documentation
- check_circleAct as primary point of contact for internal and external stakeholders with professionalism and discretion
- check_circleManage complex calendars and schedules ensuring efficient time management and travel coordination
- check_circlePrepare, proofread, and format documents, reports, meeting minutes, and presentations with attention to detail
- check_circleHandle sensitive and confidential information with utmost discretion and safeguarding privileged data
- check_circleManage travel arrangements including flight bookings, hotel reservations, and itinerary planning
- check_circleAssist in expense tracking and processing invoices collaborating with finance for accurate records
Benefits & Perks
check_circleMedical, dental, vision, and prescription drug coveragecheck_circle17+ paid holidays including shutdown from December 24 through New Year's Daycheck_circleVacation, float, wellbeing days, sick time, and fully paid parental leavecheck_circleEmployer match on 401k, Roth, and Catch-Up plansEmployer contribution to retirement plans even if employee does not contribute
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Frequently asked questions about Executive Administrative Assistant at Stellantis
What does a Executive Administrative Assistant at Stellantis do?expand_more
Day-to-day, the Executive Administrative Assistant at Stellantis will strategically prioritize and organize workflow for executive staff to ensure deadlines are met; coordinate high-level meetings, conferences, and events including logistics, agendas, and documentation; act as primary point of contact for internal and external stakeholders with professionalism and discretion; and manage complex calendars and schedules ensuring efficient time management and travel coordination.
Where is the Executive Administrative Assistant role at Stellantis located?expand_more
Executive Administrative Assistant at Stellantis is based in 1938, West 80th Street, West Eighties, Detroit-Shoreway, Detroit - Shoreway, Cleveland, Cuyahoga County, Ohio, 44102, United States. This is a on-site role.
Is this Executive Administrative Assistant job remote, hybrid, or on-site?expand_more
Stellantis has listed this Executive Administrative Assistant role as on-site.
How much experience is required for this Executive Administrative Assistant role?expand_more
Candidates for Executive Administrative Assistant at Stellantis should have mid level.
What category does the Executive Administrative Assistant role belong to?expand_more
Executive Administrative Assistant at Stellantis is part of the accounting & finance job category on Recrutus.