Executive Administrative Assistant
Not Disclosed•Full-TimeOn-site
location_on1769, San Jacinto Street, Downtown, Houston, Harris County, Texas, 77002, United States
About the Role
The Executive Administrative Assistant serves as a strategic partner to an Executive or Senior Vice President, ensuring the seamless operation of the executive's office and the broader organization. This role is designed for a trusted liaison who facilitates effective communication between executives and internal and external stakeholders. You will manage complex calendars, coordinate high-level meetings and events, and prepare critical reports to support executive decision-making.
The position requires a high degree of adaptability and flexibility, as duties often extend beyond traditional business hours to meet the dynamic needs of the organization. You will exercise independent judgment to handle ambiguous tasks with minimal supervision, acting as the primary point of contact for inquiries while maintaining the utmost discretion with sensitive and confidential information.
Culture & Benefits
We are dedicated to supporting our employees inside and outside of work. Our benefits package is designed to promote health, work-life balance, and long-term growth:
- Health & Well-being: Comprehensive medical, dental, vision, and prescription drug coverage from day one.
- Time Off: Generous paid time off including 17+ holidays, a shutdown period from December 24th through New Year's Day, vacation, float days, and fully paid parental leave.
- Financial Security: Competitive retirement savings plans with employer matches and contributions, plus disability and life insurance options.
- Mobility: A company vehicle lease program with included insurance, maintenance, and unlimited mileage, along with exclusive discounts on Stellantis products.
- Family & Growth: Support for all paths to parenthood (including fertility, adoption, and surrogacy), tuition reimbursement, student loan refinancing, and 18 paid volunteer hours annually.
Joining us means becoming part of a company that invests in your future and supports your passions.
Work location
Work model: On-site
1769, San Jacinto Street, Downtown, Houston, Harris County, Texas, 77002, United States
Houston, Texas
Key Responsibilities
- check_circleStrategically prioritize and organize workflow for executive staff to ensure deadlines are met
- check_circleCoordinate high-level meetings, conferences, and events including logistics, agendas, and documentation
- check_circleAct as primary point of contact for internal and external stakeholders with professionalism and discretion
- check_circleManage complex calendars and schedules ensuring efficient time management and travel coordination
- check_circlePrepare, proofread, and format documents, reports, meeting minutes, and presentations with attention to detail
- check_circleHandle sensitive and confidential information with utmost discretion and safeguarding privileged data
- check_circleManage travel arrangements including flight bookings, hotel reservations, and itinerary planning
- check_circleAssist in expense tracking and processing invoices collaborating with finance for accurate records
Benefits & Perks
check_circleMedical, dental, vision, and prescription drug coveragecheck_circle17+ paid holidays including shutdown from December 24 through New Year's Daycheck_circleVacation, float, wellbeing days, sick time, and fully paid parental leavecheck_circle401k, Roth, and Catch-Up plans with employer match and employer contributionIncluded and optional disability, life, and other insurance programs
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Frequently asked questions about Executive Administrative Assistant at Stellantis
What does a Executive Administrative Assistant at Stellantis do?expand_more
In this Executive Administrative Assistant at Stellantis role, you will strategically prioritize and organize workflow for executive staff to ensure deadlines are met; coordinate high-level meetings, conferences, and events including logistics, agendas, and documentation; act as primary point of contact for internal and external stakeholders with professionalism and discretion; and manage complex calendars and schedules ensuring efficient time management and travel coordination.
Where is the Executive Administrative Assistant role at Stellantis located?expand_more
Executive Administrative Assistant at Stellantis is based in 1769, San Jacinto Street, Downtown, Houston, Harris County, Texas, 77002, United States. This is a on-site role.
Is this Executive Administrative Assistant job remote, hybrid, or on-site?expand_more
Stellantis has listed this Executive Administrative Assistant role as on-site.
How much experience is required for this Executive Administrative Assistant role?expand_more
Candidates for Executive Administrative Assistant at Stellantis should have mid level.
What category does the Executive Administrative Assistant role belong to?expand_more
Executive Administrative Assistant at Stellantis is part of the accounting & finance job category on Recrutus.