Education Program Coordinator
Not Disclosed•Full-TimeHybrid
location_onHybrid
About the Organization
ASTRO, the American Society for Radiation Oncology, is a mission-driven organization dedicated to making a difference in the U.S. healthcare landscape. We are seeking an energetic and passionate individual with a love for lifelong learning and medical education programming to join our team.
About the Role
As the Education Program Coordinator, you will support ASTRO's Professional Development team under the direction of the Senior Education Program Manager. This position is central to coordinating and providing support for the education and scientific components of the Society's live, in-person meeting offerings, including the Annual Meeting and Specialty Meetings.
You will serve as a key liaison for speaker management, handling communications before, during, and after meetings. Your day-to-day will involve updating website content, managing technology tools, and ensuring the seamless execution of conference logistics. From processing speaker benefits and maintaining ACCME documentation to creating tech scripts for AV companies, you will ensure that every educational session is delivered with precision and professionalism.
Work Environment
ASTRO offers a hybrid work environment. This position is based at our headquarters in Arlington, VA, and is eligible for immediate telework up to three days per week following an initial training period.
How to Apply
To apply, please submit a cover letter and resume via our recruitment portal: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=f5688abd-7893-4349-9948-f60b3bdf7a5d&ccId=1201151451_8078&type=MP&lang=en_US
For more information about ASTRO, please visit www.astro.org.
Equal Opportunity Employer
ASTRO is an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace where all individuals are treated with respect and dignity.
Work location
Work model: Hybrid
Hybrid
Key Responsibilities
- check_circleCoordinate and support education components for live in-person meetings including the Annual Meeting
- check_circleBuild and maintain website information for all live in-person meetings
- check_circleCreate AV tech scripts for session rooms and coordinate technology tools for meetings
- check_circleProvide program management for ad hoc education offerings including eLearning projects
- check_circleRecommend and contribute to process and SOP enhancements for the Education Department
- check_circleDevelop Speaker Centers and assist with abstract and speaker management system administration
- check_circleUtilize association management systems and content management tools for event planning
- check_circleManage speaker communications, scheduling, benefits processing, and session content audits
Requirements
- verifiedBachelor's degree or equivalent work experience
- verified2-4 years work experience in medical specialty society
- verifiedProficient with Microsoft Office Suite
- verifiedExperience with mobile apps, association management systems, and web development programs
- verifiedAbility to travel 10-25% of the year
Nice to Have
Bachelor's degree or equivalent work experience in a related field. Two to four years of work experience within a medical specialty society. Experience with faculty/volunteer management. Prior experience with association management systems (APTIFY preferred) and web development programs (Ektron, HTML, etc.).
Benefits & Perks
check_circleFlexible work arrangements with hybrid environmentcheck_circleMedical, dental, and vision insurance with majority company paidcheck_circle401K with immediate company contributioncheck_circle23 days of Paid Time Off annually13 Paid Holidays
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