Accounts Payable Specialist

Accounts Payable Specialist — Costa Mesa, CA at Vaco by | Recrutus

About the Role

We are seeking an experienced Accounts Payable Specialist to join a fast-growing, dynamic organization. This role is pivotal in ensuring the accurate and timely processing of vendor invoices while serving as a bridge between purchasing, operations, and internal teams. The environment is highly collaborative and constantly evolving, placing a strong value on process improvement and individual ownership.

In this position, you will manage the full lifecycle of vendor invoices, from receipt through payment, with a high level of precision. You will partner closely with purchasing and inventory teams to resolve discrepancies and ensure smooth workflows, acting as the primary contact for vendor inquiries and payment-related questions. Additionally, you will support internal employees with accounts payable questions, purchase order setup, and system navigation, while maintaining accurate vendor records and ensuring all invoices are properly approved and coded in accordance with internal policies.

Hiring Process

Submissions to this position are subject to the use of AI to perform preliminary candidate screenings focused on ensuring minimum job requirements are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. By submitting your application, you agree to be included in our talent pool for future hiring for similarly qualified positions.

Equal Opportunity & Culture

Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state, or local law.

We are committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, or to receive other benefits and privileges of employment, please contact HR@vaco.com.

Work location

Work model: On-site

McClintock Way, Costa Mesa, Orange County, California, 92626, United States

Costa Mesa, California

Key Responsibilities

check_circleProcess vendor invoices from receipt through payment with high accuracy and timeliness
check_circlePartner with purchasing and inventory teams to address exceptions and ensure smooth workflows
check_circleServe as primary contact for vendor inquiries and payment-related questions
check_circleSupport internal employees with accounts payable questions, purchase order setup, and system navigation
check_circleMaintain vendor records including onboarding new vendors and validating banking information
check_circleEnsure all invoices are properly approved and coded in accordance with internal policies
check_circleAssist with month-end close activities including accruals and invoice postings
check_circleContribute to the improvement of payables processes, systems, and approval workflows
check_circle

Requirements

verified3+ years of hands-on accounts payable experience
verifiedStrong experience with three-way matching (invoice, PO, receipt)
verifiedProficiency with Oracle (any version)
verifiedSolid Excel skills including lookups, conditional formulas, and pivot tables

Nice to Have

Experience supporting system enhancements or process improvements. Comfort working with cross-functional teams across finance, operations, and procurement.

Benefits & Perks

check_circleMedical, dental, and vision benefitscheck_circle401(k) retirement plancheck_circleEligibility for discretionary bonuses

Frequently asked questions about Accounts Payable Specialist at Vaco by Highspring

What does a Accounts Payable Specialist at Vaco by Highspring do?expand_more

In this Accounts Payable Specialist at Vaco by Highspring role, you will process vendor invoices from receipt through payment with high accuracy and timeliness; partner with purchasing and inventory teams to address exceptions and ensure smooth workflows; serve as primary contact for vendor inquiries and payment-related questions; and support internal employees with accounts payable questions, purchase order setup, and system navigation.

What are the requirements for this Accounts Payable Specialist role?expand_more

To qualify for the Accounts Payable Specialist at Vaco by Highspring position, applicants should have: 3+ years of hands-on accounts payable experience; Strong experience with three-way matching (invoice, PO, receipt); Proficiency with Oracle (any version); and Solid Excel skills including lookups, conditional formulas, and pivot tables.

Where is the Accounts Payable Specialist role at Vaco by Highspring located?expand_more

Accounts Payable Specialist at Vaco by Highspring is based in McClintock Way, Costa Mesa, Orange County, California, 92626, United States. This is a on-site role.

Is this Accounts Payable Specialist job remote, hybrid, or on-site?expand_more

Vaco by Highspring has listed this Accounts Payable Specialist role as on-site.

How much experience is required for this Accounts Payable Specialist role?expand_more

Accounts Payable Specialist at Vaco by Highspring typically requires 3+ years of relevant experience at the mid level level.

What skills do you need for the Accounts Payable Specialist role at Vaco by Highspring?expand_more

Key skills for Accounts Payable Specialist at Vaco by Highspring include Accounts Payable; Three-Way Matching; Oracle; Excel; Erp; and Procure-To-Pay.

What category does the Accounts Payable Specialist role belong to?expand_more

Accounts Payable Specialist at Vaco by Highspring is part of the accounting & finance job category on Recrutus.