Accounts Payable Clerk
Not Disclosed•Full-TimeHybrid
location_onPlanifyr
About the Role
This position serves as a vital support function within the Accounts Payable department of the University of Massachusetts President's Office (UPST). Working under the direct supervision of the Accounts Payable Supervisor, the role is dedicated to maintaining the integrity of financial operations through meticulous clerical and data control duties. The position exists to ensure that all vendor payments, invoice processing, and financial documentation adhere to the strict rules and regulations set forth by the State Comptroller, the Commonwealth of Massachusetts, and the University itself.
In this hybrid role based at 50 Washington Street in Westborough, MA, you will act as a key point of contact for resolving invoice discrepancies and answering inquiries regarding University policy, expenditure appropriateness, and account status. Your daily work involves auditing disbursement vouchers, verifying the accuracy of data entry against source documents, and processing payments to vendors. A critical aspect of the role is the proactive identification of potential fraud and the management of the 1099 supplier categorization process.
Hiring Process
All employment offers are contingent upon the successful completion of a background check. The University of Massachusetts is committed to a fair and thorough selection process to identify the best candidate for this essential support role.
Work location
Work model: Hybrid
Planifyr
Key Responsibilities
- check_circleProvide clerical support to the Accounts Payable department
- check_circleExamine documents for compliance with state and university regulations
- check_circleAnswer questions on University policy and expenditure appropriateness
- check_circleProcess vouchers for payment to assigned vendors daily
- check_circleResearch and resolve invoice problems with vendors and departments
- check_circleAudit disbursement vouchers for documentation accuracy and fund availability
- check_circleProcess refund checks and deposits from vendors
- check_circleEscalate potential fraud to accounts payable leadership
- check_circleReview problem data, check for discrepancies, and make corrections
- check_circleEnsure work accuracy and adherence to established procedures
- check_circleAssist in identifying and categorizing suppliers for the 1099 process
Requirements
- verifiedHigh School degree or equivalent
- verified1-2 years of Accounting/bookkeeping experience or related work experience
- verifiedPeopleSoft experience
- verifiedProficiency with Microsoft Office or similar software
Nice to Have
PeopleSoft experience. Proficiency with Microsoft Office or similar software.
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Skills, education and keywords
Skills: Accounting, Bookkeeping, People Soft, Microsoft Office.
Education: High School degree or equivalent required.
Frequently asked questions about Accounts Payable Clerk at Unified Procurement Services Team (UPST)
What does a Accounts Payable Clerk at Unified Procurement Services Team (UPST) do?expand_more
Day-to-day, the Accounts Payable Clerk at Unified Procurement Services Team (UPST) will provide clerical support to the accounts payable department; examine documents for compliance with state and university regulations; answer questions on university policy and expenditure appropriateness; and process vouchers for payment to assigned vendors daily.
What are the requirements for this Accounts Payable Clerk role?expand_more
Unified Procurement Services Team (UPST) is looking for candidates who meet the following requirements: High School degree or equivalent; 1-2 years of Accounting/bookkeeping experience or related work experience; PeopleSoft experience; and Proficiency with Microsoft Office or similar software.
Where is the Accounts Payable Clerk role at Unified Procurement Services Team (UPST) located?expand_more
Accounts Payable Clerk at Unified Procurement Services Team (UPST) is based in Planifyr. This is a hybrid role.
Is this Accounts Payable Clerk job remote, hybrid, or on-site?expand_more
Unified Procurement Services Team (UPST) has listed this Accounts Payable Clerk role as hybrid.
How much experience is required for this Accounts Payable Clerk role?expand_more
Accounts Payable Clerk at Unified Procurement Services Team (UPST) typically requires 1–2 years of relevant experience at the entry level level.
What skills do you need for the Accounts Payable Clerk role at Unified Procurement Services Team (UPST)?expand_more
Key skills for Accounts Payable Clerk at Unified Procurement Services Team (UPST) include Accounting; Bookkeeping; People Soft; and Microsoft Office.
What education is required for Accounts Payable Clerk at Unified Procurement Services Team (UPST)?expand_more
Educational requirements for this role: High School degree or equivalent required.
What category does the Accounts Payable Clerk role belong to?expand_more
Accounts Payable Clerk at Unified Procurement Services Team (UPST) is part of the accounting & finance job category on Recrutus.
About Unified Procurement Services Team (UPST)
Unified Procurement Services Team (UPST) operates as the primary procurement and accounts payable services provider for the University of Massachusetts system, serving its extensive network of partner and supplier communities. Headquartered in Westborough, Massachusetts, within the higher education sector, the organization focuses on delivering high-quality services while driving transaction efficiency across the university campuses. The team supports these institutions in achieving cost optimization through proactive commodity sourcing and contracting with innovative suppliers that align with their operational goals.
Managing approximately $1 billion in third-party spend annually, UPST oversees a vast ecosystem of over 17,000 suppliers and partners. To handle this scale, the organization leverages optimized technology, data-driven business intelligence, comprehensive training programs, and enhanced operational processes. These strategic initiatives enable the team to execute its mission of delivering services that are better, faster, and more cost-effective for the entire university system.
Browse more roles: All Unified Procurement Services Team (UPST) jobs, accounting & finance jobs on Recrutus.