Executive Administrative Assistant
Not Disclosed•Full-TimeOn-site
location_onStockyard Boulevard, Downtown Nashville, Nashville, Davidson County, Middle Tennessee, Tennessee, 37219, United States
About the Role
The Executive Administrative Assistant serves as a strategic partner to an Executive or Senior Vice President, ensuring the seamless operation of the executive's office and the broader organization. This role is designed to facilitate effective communication between executives and internal and external stakeholders, acting as a trusted liaison who handles confidential information with the utmost discretion.
The position requires significant adaptability and flexibility, as duties often extend beyond traditional business hours and scope to support the dynamic needs of the leadership team. You will function as the primary point of contact for high-level inquiries, demonstrating professionalism and responsiveness while managing complex calendars, coordinating global travel, and preparing critical reports that support executive decision-making.
Beyond administrative execution, this role involves mentoring other administrative staff and proactively identifying opportunities to improve systems and procedures, fostering a cohesive and efficient team environment.
Our Culture & Benefits
We believe in investing in your future and supporting your life inside and outside of work. Our comprehensive benefits package is designed with you in mind, starting from your first day with access to medical, dental, vision, and prescription drug coverage.
We prioritize work-life balance with generous paid time off, including 17+ paid holidays, a company shut-down from December 24th through New Year's Day, and fully paid parental leave. To support your long-term well-being and growth, we offer competitive retirement savings plans with employer contributions, tuition reimbursement, and student loan refinancing programs.
Our commitment to your family includes a unique Company Vehicle Lease Program with included insurance and maintenance, as well as a Family Building Benefit that supports all paths to parenthood, including fertility treatments and adoption services. Additionally, we encourage community engagement with 18 paid volunteer hours annually.
When you join us, you are building a career with a company that values your contributions and supports your personal and professional journey.
Work location
Work model: On-site
Stockyard Boulevard, Downtown Nashville, Nashville, Davidson County, Middle Tennessee, Tennessee, 37219, United States
Nashville, Tennessee
Key Responsibilities
- check_circleStrategically prioritize and organize workflow for executive staff to ensure deadlines are met
- check_circleCoordinate high-level meetings, conferences, and events including logistics and documentation
- check_circleAct as primary point of contact for internal and external stakeholders with professionalism and discretion
- check_circleManage complex calendars and schedules ensuring efficient time management and travel coordination
- check_circlePrepare, proofread, and format documents, reports, meeting minutes, and presentations with attention to detail
- check_circleHandle sensitive and confidential information with the utmost discretion and safeguarding of data
- check_circleManage travel arrangements including flight bookings, hotel reservations, and itinerary planning
- check_circleAssist in expense tracking and processing invoices to ensure accurate financial records
- check_circleCollaborate with administrative staff providing mentorship and fostering a cohesive team environment
- check_circleProactively identify opportunities for process improvements and implement effective administrative systems
- check_circleConduct research and assist in preparing reports, presentations, and proposals for executive decision-making
Benefits & Perks
check_circleMedical, dental, vision, and prescription drug coveragecheck_circle17+ paid holidays including shutdown from December 24 through New Year's Daycheck_circleVacation, float, wellbeing days, sick time, and fully paid parental leavecheck_circleEmployer match on 401k, Roth, and Catch-Up planscheck_circleEmployer contribution to retirement plans even if employee does not contributecheck_circleIncluded and optional disability, life, and other insurance programscheck_circleCompany vehicle lease program with included insurance, maintenance, and unlimited mileagecheck_circleFamily building benefit covering fertility, infertility treatments, adoption, and gestational surrogacycheck_circleTuition reimbursement and student loan refinancing programscheck_circle18 paid volunteer hours per year for community service
