AP/AR Clerk
Not Disclosed•Full-TimeOn-site
location_onEmbassy Suites by Hilton Orlando Downtown, 191, East Pine Street, Central Business District, Orlando, Orange County, Florida, 32801, United States
About the Role
As a key member of our administrative and accounting team, you will serve as the primary office point of contact for incoming calls, emails, and visitors. Your role is vital in ensuring the financial health and operational efficiency of our service projects. You will manage the full lifecycle of purchase orders for service jobs, parts, materials, and subcontracted services, while simultaneously handling the receipt, review, and verification of vendor invoices.
In this position, you will act as the bridge between our field operations and our financial records. You will coordinate project documentation, including permits, inspections, and closeout records required by customers and general contractors. A significant part of your day will involve managing lien waiver requirements and ensuring all compliance documentation, such as W-9s and certificates of insurance, is up to date.
Beyond accounts payable, you will also support accounts receivable activities by preparing customer invoices, posting payments, and assisting with collections efforts. You will maintain a strong customer-service approach while following up on past-due balances. Your ability to identify opportunities to streamline accounting and administrative processes will help us continuously improve our procedures and filing systems.
Our Culture & Commitment
At Blueworks, a Crete United Company, we are dedicated to building the future. We foster an environment where every team member is valued and supported. We offer competitive pay, comprehensive benefits including dental, vision, and a 401(k) plan with an employer match, along with generous PTO and paid holidays. We are committed to your growth, offering career advancement opportunities and ongoing training and development.
Crete United is an equal opportunity employer. We consider all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state or federal law. Women and minorities are strongly encouraged to apply.
Work location
Work model: On-site
Embassy Suites by Hilton Orlando Downtown, 191, East Pine Street, Central Business District, Orlando, Orange County, Florida, 32801, United States
Orlando, Florida
Key Responsibilities
- check_circleCreate, maintain, and issue purchase orders for service jobs, parts, materials, and subcontracted services
- check_circleCode and process vendor invoices to appropriate general ledger accounts, cost centers, and job numbers
- check_circleReconcile accounts payable activity, research discrepancies, and resolve vendor statement issues
- check_circlePrepare and process customer invoices while confirming billing details align with approved scope and pricing
- check_circlePost customer payments, apply cash receipts accurately, and maintain customer account records and AR aging
- check_circleSupport collections efforts by preparing statements, sending reminders, and following up on past-due balances
- check_circleTrack and manage lien waiver requirements ensuring waivers are collected, reviewed, and submitted per contract
- check_circleCoordinate and maintain project documentation including permits, inspections, and closeout records
- check_circleIdentify opportunities to streamline accounting and administrative processes and implement improved procedures
- check_circleServe as primary office point of contact for incoming calls, emails, and visitors while routing requests
- check_circleReceive, review, and verify vendor invoices for accuracy and completeness against supporting documentation
- check_circleMaintain vendor files and compliance documentation including W-9s, certificates of insurance, and payment terms
Benefits & Perks
check_circleDental insurancecheck_circleVision insurancecheck_circle401(k) plan with employer matchcheck_circlePaid time off (PTO)check_circle8 Paid holidays
