Administrative Assistant to the Educational Services Department - District Office 1.0
Not Disclosed•Full-TimeOn-site
location_onScottsdales Dentist, 8440, East McDonald Drive, Scottsdale, Maricopa County, Arizona, 85250, United States
About the Role
This position serves as a vital support pillar for the Directors of the Educational Services Department, dedicated to fostering an optimal educational environment for students. The role acts as a central hub for coordinating district-wide initiatives, managing complex scheduling for specialized programs (including Gifted, Kindergarten Early Entrance, and AZELLA testing), and facilitating professional development for staff.
Day-to-day, you will manage the logistical backbone of the department, from organizing committee meetings on curriculum and assessment to maintaining critical databases for SEI, Title I, and gifted students. The role requires a blend of administrative precision and technical proficiency, as you will support the district's educational technology applications, handle student data rostering, and provide usage analysis reports. You will also serve as the first point of contact for the department, greeting visitors, screening calls, and ensuring all correspondence and records are maintained with strict confidentiality.
Work location
Work model: On-site
Scottsdales Dentist, 8440, East McDonald Drive, Scottsdale, Maricopa County, Arizona, 85250, United States
Scottsdale, Arizona
Key Responsibilities
- check_circleCoordinate and schedule Directors of Educational Services for events and activities
- check_circleCoordinate and schedule Gifted, Kindergarten Early Entrance and AZELLA testing
- check_circleOrganize and maintain a working list of curriculum materials and supplemental resources
- check_circleProvide support in student data and rostering projects including data import and export
- check_circleManage district-wide staff development including purchase orders and room reservations
- check_circleGenerate usage analysis and reports on educational technology applications
- check_circleMaintain databases for SEI, Title I, and gifted students
- check_circleAnswer phones, greet visitors, and direct calls for the Educational Services Department
- check_circleMaintain records, submit reports, and file correspondence to ensure confidentiality
Requirements
- verifiedHigh school graduate or equivalent
- verified3 years experience working with student information systems (preferred)
- verifiedExperience with databases, Google applications, Microsoft applications, and Adobe Acrobat (preferred)
- verifiedSecretarial or clerical experience
- verifiedComputer literate in word processing and spreadsheet software
Nice to Have
Additional schooling in a technology trade or three (3) years' experience working with student information systems. Experience with databases, Google applications, Microsoft applications, and Adobe Acrobat.
Similar Job Opportunities
Entry-Level Java Developer (Spring Boot, Microservices, DevOps)
SynergisticIT • Gainesville, Florida
$95k-154karrow_forward
Junior java developer spring boot and AI focus/Data engineer
SynergisticIT • State College, Pennsylvania
$95k-154karrow_forward
Data Scientist/Engineer - Junior (Remote)
SynergisticIT • Durham, North Carolina
$95k-154karrow_forward
Skills, education and keywords
Skills: Student Information Systems, Databases, Google Applications, Microsoft Applications, Adobe Acrobat, Word Processing, Spreadsheet Software.
Education: High school graduate or equivalent required.
Frequently asked questions about Administrative Assistant to the Educational Services Department - District Office 1.0 at Cave Creek Unified School District
What does a Administrative Assistant to the Educational Services Department - District Office 1.0 at Cave Creek Unified School District do?expand_more
Day-to-day, the Administrative Assistant to the Educational Services Department - District Office 1.0 at Cave Creek Unified School District will coordinate and schedule directors of educational services for events and activities; coordinate and schedule gifted, kindergarten early entrance and azella testing; organize and maintain a working list of curriculum materials and supplemental resources; and provide support in student data and rostering projects including data import and export.
What are the requirements for this Administrative Assistant to the Educational Services Department - District Office 1.0 role?expand_more
Cave Creek Unified School District is looking for candidates who meet the following requirements: High school graduate or equivalent; 3 years experience working with student information systems (preferred); Experience with databases, Google applications, Microsoft applications, and Adobe Acrobat (preferred); Secretarial or clerical experience; and Computer literate in word processing and spreadsheet software.
Where is the Administrative Assistant to the Educational Services Department - District Office 1.0 role at Cave Creek Unified School District located?expand_more
Administrative Assistant to the Educational Services Department - District Office 1.0 at Cave Creek Unified School District is based in Scottsdales Dentist, 8440, East McDonald Drive, Scottsdale, Maricopa County, Arizona, 85250, United States. This is a on-site role.
Is this Administrative Assistant to the Educational Services Department - District Office 1.0 job remote, hybrid, or on-site?expand_more
Cave Creek Unified School District has listed this Administrative Assistant to the Educational Services Department - District Office 1.0 role as on-site.
How much experience is required for this Administrative Assistant to the Educational Services Department - District Office 1.0 role?expand_more
Administrative Assistant to the Educational Services Department - District Office 1.0 at Cave Creek Unified School District typically requires 3+ years of relevant experience at the mid level level.
What skills do you need for the Administrative Assistant to the Educational Services Department - District Office 1.0 role at Cave Creek Unified School District?expand_more
Key skills for Administrative Assistant to the Educational Services Department - District Office 1.0 at Cave Creek Unified School District include Student Information Systems; Databases; Google Applications; Microsoft Applications; Adobe Acrobat; Word Processing; and Spreadsheet Software.
What education is required for Administrative Assistant to the Educational Services Department - District Office 1.0 at Cave Creek Unified School District?expand_more
Educational requirements for this role: High school graduate or equivalent required.
What category does the Administrative Assistant to the Educational Services Department - District Office 1.0 role belong to?expand_more
Administrative Assistant to the Educational Services Department - District Office 1.0 at Cave Creek Unified School District is part of the it job category on Recrutus.
About Cave Creek Unified School District
Cave Creek Unified School District operates a comprehensive K-12 education system serving approximately 4,600 students across 175 square miles in Maricopa County, covering areas including Cave Creek, Carefree, North Phoenix, and Scottsdale. The district manages seven schools, comprising five elementary institutions, one middle school, and one high school, all designed to provide diverse academic pathways for learners from Pre-K through 12th grade.
Specialized programs define the district's educational offerings, ranging from performing arts and French immersion at Black Mountain Elementary to Spanish immersion at Desert Willow and an on-site horsemanship program at Horseshoe Trails. Academic excellence is further supported by STEAM initiatives at Lone Mountain, World Language focus at Sonoran Trails Middle School, and Advanced Placement, International Baccalaureate, and Career and Technical Education tracks at Cactus Shadows High School. The district maintains a 95% high school graduation rate with over 500 students enrolled in Advanced Placement courses annually.
The workforce consists of 248 teachers and 279 classified staff members dedicated to student success. Demographic data indicates a student body that is 79.5% Caucasian, with significant representation from Hispanic, Asian, and other ethnic groups. The district serves a community with a low free and reduced lunch participation rate of 8% and a three-year average high school dropout rate of 1.16%.
Browse more roles: All Cave Creek Unified School District jobs, it jobs on Recrutus.